The Most Important Seasonal Commercial Maintenance Checklist for Property Managers

Managing a commercial property is never a one-season job. While your maintenance schedule likely covers the basics, truly proactive property managers know that seasonal shifts bring specific demands—especially when it comes to cleanliness, safety, and appearance.

This checklist focuses on seasonal commercial maintenance tasks regarding janitorial cleaning, floor care, carpet cleaning, exterior window washing, and parking lot cleaning. 

With the right strategy and service providers, your property will remain pristine, professional, and ready for whatever the season brings.

Spring: Refresh and Recover from Winter

Spring is the time to reset. After months of heavy foot traffic, damp conditions, and salt or grit buildup, commercial properties need focused attention.

Spring Priorities:

• Deep Dusting and Vent Cleaning
  Dust from closed windows and heating systems affects indoor air quality. Use janitorial cleaning services to thoroughly clean vents, baseboards, and high surfaces.
  
• Carpet Cleaning After Winter Wear
  Salt, moisture, and dirt from winter traffic must be professionally removed. Regular deep cleaning improves indoor air quality and extends carpet lifespan by removing abrasive particles that degrade fibres.
  
• Floor Maintenance and Resealing
  Winter wear calls for machine scrubbing or resealing—especially on VCT or tile. Partner with a maintenance cleaning provider that specializes in spring floor restoration.
  
• Exterior Window Cleaning
  Rain, grime, and winter debris leave windows streaked and dull. Hire professional commercial cleaning services for crystal-clear results that instantly brighten your building’s appearance and improves employee satisfaction.
  
• Parking Lot Cleaning
  Sand, gravel, and salt residue can deteriorate surfaces. Pressure washing is a key element of commercial property maintenance in spring.

Summer: Shine and Maintain

Summer brings better weather—and a chance to tackle outdoor and aesthetic improvements that reinforce your building’s professionalism.

Summer Priorities:

• Exterior Window Washing (High-Frequency)
  Longer daylight hours mean more visible smudges and streaks. Find the right cleaning frequency with a skilled commercial cleaner.
  
• Day Porter or Light Janitorial Service
  With more visitors and employees on-site, consider daytime janitorial service to maintain high-traffic areas, restrooms, and common spaces.
  
• Hard Floor Buffing and Polishing
  Routine floor maintenance saves you money and keeps surfaces clean and slip-resistant. Summer is ideal for high-speed burnishing.
  
• Parking Lot Re-striping and Sealcoating
  A freshly striped and sealed lot improves both safety and curb appeal. Consider it a key part of building & maintenance.
  
• Monitor for Mould and Moisture
  Humidity can cause hidden moisture issues. Address these early with targeted cleaning services for commercial interiors.

Fall: Prepare for the Cold

Fall is the transition phase—perfect for preparing your property for harsh winter conditions and keeping it clean as the weather turns wetter.

Fall Priorities:

• Matting Systems & Entryway Cleaning
  Install heavy-duty mats and increase office maintenance to minimize dirt tracked inside.
  
• Carpet & Upholstery Cleaning
  Fall is the time to remove allergens and embedded summer dust with professional carpet cleaning services.
  
• High Dusting and Light Fixture Cleaning
  Heating systems kick up dust—book standard janitorial services to clean ceiling vents, fans, and lights.
  
• Final Exterior Window Cleaning Before Winter
  A pre-winter wash removes debris that could freeze and stain surfaces. This is particularly important in wetter climates like Vancouver, BC.
  
• Parking Lot Sweeping & Drain Clearing
  Leaves and debris clog drains, increasing flood risks. Include lot sweeping and water-flow checks in your building cleaning plan.

Winter: Keep It Safe and Sanitary

Winter is about keeping interior environments clean, dry, and safe for tenants and visitors while minimizing weather-related wear.

Winter Priorities:

• Frequent Floor and Entryway Maintenance
  Salt and water damage floors if left untreated. Seasonal debris, like salt and sand, can scratch and degrade flooring surfaces without a regular care program. Increase cleaning frequency to protect your investment.
  
• Carpet Spot Cleaning & Deodorizing
  Moisture buildup leads to odours and stains. Spot treatment is key to maintaining clean, fresh environments.
  
• Restroom and Touchpoint Sanitization
  Cold and flu season heightens the need for sanitization. Use janitorial services focused on high-touch points, fixtures, and communal areas.
  
• Indoor Window Spot Cleaning
  Prevent smudges and condensation buildup with ongoing window maintenance, especially in customer-facing areas.
  
• Snow Debris in Parking Areas
  Even with plowing handled externally, follow up with maintenance cleaning to remove residue and prevent slip hazards.

Choosing a Partner for Year-Round Commercial Maintenance

Executing a strong seasonal plan means having a dependable, all-in-one provider. 

Look for a maintenance company that offers full-service building & maintenance support—covering janitorial, floor care, exterior services, and seasonal prep.

Local knowledge is also critical. An experienced team specializing in building maintenance in Vancouver, BC, understands climate-specific needs and offers tailored janitorial services with a commitment to eco-friendly cleaning.